As a landscaper, you need to schedule appointments with your customers to get your work done, and one useful way to do this is with an online appointment scheduling app!
Which ones are the best for this? Let’s take a look at 9 tools that you can take advantage of to streamline your work process, and spend time on what matters: growing your business.
Let’s start with the best one, Cronos.
1. Cronos
Cronos is one of the best scheduling solutions you can use as a landscaper or gardener. It’s an accessible and easy-to-use platform that will boost your business to new heights.
Here’s how it works.
Sign up on Cronos to create the event types you want. You’ll only need to add a title, description, approximate duration, and set your time availability to meet.
You’ll then create an appointment form with a unique link that you can share on:
- Social networks
- Business cards
- Emails
- Text messages
- Websites
- Etc.
All your clients with the link can schedule a booking with you only with their name and email.
For each new appointment, you’ll receive a notification and a new event in your Google Calendar thanks to its sync with Cronos.
Cronos will also automatically add a Google Meet link for you to make video calls with your clients when you need to.
Top features
- Sync with Google Meet
- Unlimited appointments
- Unlimited event types
Pricing
You can use Cronos at no cost and use several of its features, such as creating as many events as you need and adjusting your availability for each one, syncing your events in Google Calendar, adding a custom link for each meeting, and more.
For an additional payment of $6.99 or $60 per year, you can send automatic reminders, include custom questions on your form, and also invite your collaborators and manage them in Cronos.
2. Octopus Pro
Octupus Pro is a comprehensive tool for managing landscaping and gardening projects. It allows professionals to organize tasks, schedule team and client meetings, as well as manage collaborators and their activities.
Top features
- Intelligent planning based on algorithms
- Calendar integration
- Cost tracking
Pricing
None of Octupus Pro’s three subscription levels are free. The first subscription costs $36.25 per month or $348 per year. It’s a perfect plan for freelancers, as it includes:
- User management
- Client booking reminders
- Recurring appointments
- Field arrival notifications
- GPS tracking
- Dynamic pricing automation
On the other hand, if you have a work team, the best alternative is the second subscription, since it expands the possibilities of monitoring your collaborators and better managing their permissions on the platform.
Its monthly price is $60 per administrator and $6 for each member of your team. Annually, the cost is $600 per administrator and $60 per collaborator.
OctopusPro makes it extremely easy to manage our staff, customers, bookings, invoicing, payments, sales campaigns and a whole lot more. Our entire team was very impressed. OctopusPro really has too many features to mention in this review.
Jessica, Customer services.
3. Tidycal
Another appointment scheduling app is Tidycal. It has a minimalist and simple approach focused on people and small work teams, which is good for emerging projects or people who don’t need an advanced service.
Top features
- Lifetime subscription
- Minimalist interface
- Payment processing
Pricing
Tidycal has only two subscription tiers, one free and a lifetime subscription for a one-time payment of $29. This plan offers:
- Group events
- Group scheduling
- Customized reminder emails
- Advanced integrations
- Redirections
With a lot of the same features that you likely are accustomed to in other bigger named schedulers, you won’t miss out at this price point. The software was a bit buggy and didn’t have many features a few years ago. Now, I am glad we got it at the LTD.
Wendell J., SEO Specialist.
4. Aspire
Aspire is a complete platform for landscape business management. It offers tools for invoicing, project tracking, customer management and scheduling, and accommodates all levels of business.
Top features
- Accurate estimates for each project
- Integrations with your accounting software
- Team task calendar
Pricing
As with WorkWave, with Aspire you must also schedule a meeting to see a sales demo and begin negotiating your agreement with the platform.
Interaction with other Aspire Users and the variety of breakout sessions and workshops. We’re a new user and still learning a lot about the product, but very pleased with what we learned about where the product is going and different ways our company can benefit from it.
Dave E., Facilities services.
5. YouCanBookMe
YouCanBookMe (YCBM) is a service focused on organizations that wish to streamline the scheduling of appointments with their customers. For this purpose, YouCanBookMe includes different appealing options.
Top features
- Customizable booking pages
- CRM integration
- Limits to avoid last minute bookings
Pricing
YCBM also offers only two service plans for its users. The first one is completely free and helps people create a booking page, set pricing for services and products, receive credit and debit card payments, SMS reminders with additional costs, and more.
The other plan of the tool has a better offer for users, as they will have more customization options, create workflows, manual approval of bookings, add questions to appointment forms, and more. This plan accepts three payment methods:
- Monthly payments: $12 per calendar
- Yearly payments: $129.6 per calendar
- One payment for two years: $230 per calendar
It’s easy to sync availability with a calendar, such as google calendars. You can customize the booking fields to help understand your client before the meeting itself.
Kimberly C., Staffing & Recruiting.
6. WorkWave
WorkWave is a service management platform designed for landscaping and green space maintenance companies. It makes it easy to schedule appointments and communicate with clients, its purpose being to optimize processes and budget.
Top features
- Optimized routes to reduce travel times and costs
- Real-time communication with the customer through the application
- Keeps track of materials and tools used on each project.
Pricing
You should contact the WorkWave sales team to set up a service tailored to your needs.
It is an extremely strong CRM system that handles everything from the initial client interaction through billing and payment. It is one of the most important pieces of software in our business.
David H., Environmental services.
7. Setmore
Setmore is another appointment scheduling app with a business focus. If you use it, you’ll be able to include information about your products and services directly in the form.
Top features
- Customizable booking page
- Online payments
- Recurring appointments
Pricing
Setmore has three subscription tiers. Regardless of which one you choose, they all offer the following features:
- Unlimited appointments
- 24/7 support
- Accept online payments
- Customizable booking page
- Customizable notifications
- Mobile apps for Android and iOS
The second subscription goes a step further, allowing you to create recurring appointments, two-way calendar sync, and advanced integrations. It’s priced at $12 per month, but you can pay $60 for the whole year.
Setmore has a very easy-to-use interface and setting everything up is almost effortless. A few features I like most are the self-booking features for clients, the ability to set up automated appointments, and responsive customer service. It’s free to use but you do have the option to upgrade to a paid plan for more features.
Brittany S., E-learning.
8. Doodle
Doodle is an appointment scheduling app that focuses on accessibility and the simplicity of its interface to help as many people as possible. It’s useful for both companies and freelancers.
Top features
- Group surveys for scheduling appointments
- 1-on-1 meetings
- Automatic reminders to avoid cancellations and no-shows
Pricing
Doodle has four subscription tiers for all its users. The first one is free, but it’s very limited, as you can only create 1 booking page, integrate with video call services such as Google Meet and Zoom, and generate meeting surveys.
The second plan offers many more features for users, such as unlimited booking pages, unlimited 1-on-1 meetings, use of Microsoft Teams and Cisco Webex for video conferencing, and more.
To use this plan, you must pay $14.95 month-to-month or $83.4 for the entire year.
As a career coach, I frequently use Doodle to schedule appointments and meetings with my clients.One of the things I love about Doodle is how easy it is to use. When organizing coaching groups, I can create a poll with different dates and times, and then share the poll with my clients to let them vote on the best option. The results are automatically updated in real-time, which makes it easy to find the most suitable time for everyone.
Angela P., Human Resources.
9. Acuity
Acuity is an appointment scheduling app focused on the service sector. Although it doesn’t specialize in gardening and landscaping, the tool can be adapted to the needs of these sectors.
Top features
- Custom reminders
- Online payments and deposits
- Reminder and confirmation emails
Pricing
Acuity has three subscription tiers. None of them are free, but the tool offers a 7-day trial period for users.
The second plan is the most recommended. It offers:
- Taking payments via PayPal, Stripe, or Square.
- Integrations with Zoom, Meet, and GoToMeeting.
- Confirmation, reminder, and follow-up messages
- SMS reminders
- Sell subscriptions and memberships
This plan is priced per month at $34 USD, but you can also pay $324 for the entire year and save 20%.
We used this software as a team with one calendar to keep things organized over our whole organization. We had a small sales team that allowed for each lead that came in to schedule the next sales associate in line for a meeting.
Jason V., Marketing & Advertising.
It’s a wrap
Gardeners and landscapers who use apps to schedule appointments will be at an advantage and be more competitive than those who don’t.
Among all the options, Cronos is the best for you. By using it, you’ll organize your calendar much better and you won’t waste time scheduling appointments with clients. Ultimately, you’ll be able to focus on growing your business. Click here to check it out!
